People and Culture Specialist- Copenhagen

Do you enjoy making HR operations work in practice, supporting employees and managers, and keeping payroll accurate? We are looking for a People & Culture Specialist who combines Danish HR and payroll expertise with a strong service mindset and enjoys taking ownership of day-to-day administration.

About the role

On behalf of a client, Level Recruitment is recruiting a People & Culture Specialist to be based in the Copenhagen area. You will take operational responsibility for the companies Danish HR administration and payroll coordination, working closely with the local HR Business Partner and colleagues across the other company sites.

You will report to the People Operations Manager.  

The role brings together employee support, onboarding and offboarding, and coordination with an external payroll provider. It is a practical, administration-focused position in a growing international organisation where processes are still developing. You will need to follow up on outstanding information, meet deadlines and bring structure when responsibilities or ways of working are unclear.

Your responsibilities will include:

• Preparing employment agreements and amendments, maintaining employee records and coordinating pre-boarding, onboarding and offboarding.
• Acting as a first point of contact for employees and managers, handling P&C inbox enquiries and providing clear, timely support.
• Coordinating Danish payroll with the external provider and Global Payroll Lead, ensuring that employee changes, time reports and corrections are complete and accurate.
• Reviewing preliminary payroll output, resolving discrepancies and ensuring that payroll is approved on time in line with internal procedures.
• Applying your knowledge of Danish employment legislation, holiday rules, pensions, insurance and parental leave to everyday HR administration.
• Maintaining HR system data, employee documentation and the employee handbook, and producing relevant HR statistics.
• Supporting global mobility administration and relevant registrations and reporting, in cooperation with colleagues and external specialists.
• Improving documentation and workflows, identifying opportunities to automate manual tasks and reduce recurring follow-up.

You will have the opportunity to improve local processes and contribute your expertise on benefits, contracts and employee services. Payroll coordination is a critical part of the role, alongside a substantial ongoing responsibility for HR administration and employee support.

What you bring

You have at least four years of relevant experience across HR operations, personnel administration and/or payroll, with practical experience in both HR administration and Danish payroll. 

Your background may include a broad HR specialist role or a payroll role that has developed into wider HR responsibilities.

We would appreciate it if you bring;

• Strong practical knowledge of Danish employment legislation and personnel administration, including holiday, pension, insurance and parental leave matters.
• Experience preparing and checking payroll input, reviewing payroll output and working with an external payroll provider.
• Experience with employment documentation, onboarding and offboarding, and maintaining accurate employee data in HR systems.
• Confidence using digital tools and an interest in simplifying administrative processes.
• Fluency in English and Danish, both written and spoken.

Experience in an international or Nordic organisation is an advantage, as is experience with global mobility, visa applications and cross-border employment under the Øresund Agreement.

You are structured and attentive to detail, and you enjoy providing reliable service. You take responsibility for completing tasks, follow up when information is missing and stay calm when priorities change. You work independently, know when to ask for support and build effective relationships with employees, managers and colleagues. Sensitive employee information is handled with discretion.

Interested in learning more

Level Recruitment is managing this confidential recruitment process. Interested candidates will be asked to sign a non-disclosure agreement before receiving further details about the role and the company.

To apply, please click the “Apply” button and submit a CV that clearly outlines your relevant experience. If you have any questions, please contact recruitment consultant Carolina Eskengren on +46 8 120 50 427 or Jenny Heffler on +46 8 120 50 428. 

Please note that applications cannot be accepted by email.

Keywords: People & Culture Specialist, HR Specialist, HR Operations, Personnel Administration, Danish Payroll, Onboarding, Offboarding