HRIS Specialist, Stockholm/Oslo/Copenhagen/Helsinki

Would you like to take long-term responsibility for an HR platform and make everyday work easier for managers, employees and HR colleagues? We are looking for an HRIS Specialist who combines hands-on system expertise with an understanding of HR processes and a keen interest in continuous improvement.

About the role

On behalf of a client, Level Recruitment is looking for a specialist to take responsibility for the ongoing administration and development of the company’s HR platform. You will be a key point of contact for system-related matters, working closely with HR, Payroll, IT and Finance to ensure reliable data, efficient workflows and a user-friendly platform. 

Your responsibilities will include:

• Administering and configuring the HR platform, including permissions, forms and system settings.
• Developing workflows and automations that simplify HR processes.
• Ensuring the quality and consistency of employee data.
• Collaborating with internal and external stakeholders on integrations, testing and new functionality.
• Supporting managers, employees and HR colleagues with system-related questions.
• Identifying opportunities for improvement and turning them into practical solutions.

You will work across different stages of the employee lifecycle, balancing day-to-day administration and user support with ongoing development. Together with process owners, you will translate business needs into effective system solutions. 

This role will suit someone who wants to take lasting ownership of a platform and continue developing it as needs evolve.

You will have the opportunity to influence how the HR platform is used and developed. 

The role calls for an ability to prioritise immediate needs alongside longer-term improvements, make decisions within your area of responsibility and collaborate with colleagues who bring different perspectives.

What you bring

To succeed in this role, you have at least three years of experience working with HR systems, including hands-on experience in administration, configuration, workflows and automation. 

You understand how HR processes connect and have worked with system integrations in collaboration with other functions or external vendors.

Your background may be in an internal specialist role, a broad superuser role, consulting or with an HR system provider. 

What matters most is your practical experience and your motivation to take long-term ownership of both daily operations and ongoing system development. 

Experience across several HR process areas and in changing business environments is an advantage.

You approach data quality in a structured way and explain system-related matters clearly to colleagues with different levels of technical knowledge. You communicate confidently in English, both verbally and in writing. 

As a person, you are curious, detail-oriented and focused on finding solutions. You listen to users’ needs, build effective working relationships and translate ideas into practical improvements. You are comfortable working independently, taking initiative and adapting your priorities as business needs evolve.

Interested in learning more

Level Recruitment is managing this confidential recruitment process. Interested candidates will be asked to sign a non-disclosure agreement before receiving further details about the role and the company.

To apply, please click the “Apply” button and submit a CV that clearly outlines your relevant experience. If you have any questions, please contact recruitment consultant Carolina Eskengren on +46 8 120 50 427 or Jenny Heffler on +46 8 120 50 428. Please note that applications cannot be accepted by email.

Keywords: HRIS Specialist, HR Systems Specialist, HR Technology, HR systems, system, administration, HR processes, integrations, automation